This policy provides guidance for faculty and staff concerning University of Colorado Denver l Anschutz Medical Campus-related or sponsored international travel, whether by faculty or staff or faculty accompanied by students. It also covers non-university travelers (such as volunteers, spouses and family members, and independent contractors) accompanying university travelers. It outlines the obligations of faculty who are overseeing student international travel when the faculty member does not accompany the student(s). This policy provides guidance to mitigate and manage risk for faculty and staff entailed in international travel under the auspices of the University. Such travel includes all international travel related to the faculty or staff member’s professional responsibilities at the University, including travel pertaining to research, teaching, invited presentation, and all travel that includes supervisions of students, residents, fellows or other trainees. (Note: Grant-funded international travel, where the grant is processed through the University or the CU Foundation, is subject to this policy as well as to any regulations set by the granting agency.)
Faculty and Staff are responsible for compliance with official University System and University of Colorado Denver l Anschutz Medical Campus international travel policies and with relevant federal regulations. This policy covers travel under the auspices of the University; it does not pertain to international travel that has no connection to the University, such as personal vacations.
a. Non University personnel accompanying university travelers
The University is not responsible for providing support or services to unaffiliated travelers. Prior to travel, all accompanying unaffiliated travelers (family members, friends, unaffiliated colleagues) must complete and sign the Travel Agreement, Notice of Risk and Waiver of Responsibility and send it to the International Risk Management coordinator. There may be prohibitions on unaffiliated travelers in certain instances.
b. Non-University personnel traveling internationally on university business
Unaffiliated personnel who are volunteers or independent contractors on temporary assignment pertaining to university business must comply with all university international travel policies for the duration of their travel and must sign the Authorized Volunteer Agreement, Notice of Risk, and Waiver of Responsibility and send it to the International Risk Management coordinator prior to travel.
Faculty and staff who travel abroad under the auspices of the University must notify the Office of International Affairs of their intention to travel to countries and regions for which the U.S. State Department has issued an official travel warning and to countries for which the Center for Disease Control and Prevention has issued an official travel health warning. Consult the Office of International Affairs International Travel Site for information and procedures.
Faculty and staff who travel abroad must notify the Office of International Affairs of their intention to travel to an OFAC Sanctioned Nation. Consult the Office of International Affairs International Travel Site for information and procedures.
All university travelers are expected to comply with laws of foreign nations while traveling, working and transacting business abroad. Legal codes of foreign nations differ from those of the U.S. and the traveler is responsible for compliance with these regulations.
a. Regulatory Compliance
All university travelers are required to comply with all export/import controls, regulations, restrictions and sanctions imposed by US and international travel destination authorities. In some instances violation of these regulations and restrictions entails high fines. All international travelers are responsible for compliance. For information contact the Office of Regulatory Compliance.
b. Human Subject Research Compliance
Any proposed human subject research study to be conducted by faculty, employees or students of the University of Colorado Denver l Anschutz Medical Campus (or one of the Affiliates) must be reviewed and approved by the Colorado Multiple Institutional Review Board (COMIRB) or an appropriate IRB designated by COMIRB even if the research will be conducted in another country. In addition, international human subject research must be determined to be culturally appropriate and in compliance with the laws and conventions of the foreign nation(s) concerned. Please visit the COMIRB website.
c. IACUC Compliance
Compliance with animal care and use protocols in international sites is the responsibility of the traveler. There may be requirements to comply with both University and U.S. regulations as well as a requirement to comply with regulations in the foreign nation. International transport of animals, animal parts, animal blood and fluids is subject to restrictions according to U.S. law and possibly the laws of other nations. Contact the Institutional Animal Care and Use Committee (IACUC) for information.
All university faculty members who will be accompanied by University students on international travel must inform the Office of Global Education. Faculty leading/taking students abroad must ensure that students comply with all Global Education policies and procedures.
a. Faculty Compliance with Student Travel Policy
Faculty leading/taking students abroad must ensure that students comply with all Global Education policies and procedures.
b. Faculty Mentoring, Supervising and Advising Students’ International Travel and Activities
Faculty who mentor, supervise or advise students participating in international learning activities, but do not accompany students abroad, must comply with protocols designed to manage the learning, safety, and activity of the student. These protocols are established and administered by the Office of Global Education.
c. Faculty Compliance with Student Travel Policy
All university faculty members who mentor, supervise or advise University students’ international travel and activities must inform the Office of Global Education. Faculty must ensure that students comply with all Global Education policies and procedures.
Certain departments and programs have established protocols for participation in international internships, clinical rotations, practicum and other international learning experiences and academic departments. Faculty should be aware of these program specific protocols.
Faculty should take care not to promote learning and experiential opportunities involving international travel that have not been vetted by the University and that are not affiliated with the University. If faculty or departments do list these providers and opportunities on university web sites or by other means, they must include the following disclaimer:
“THE PROGRAM is operated by an organization independent from and not affiliated with or sponsored by the University of Colorado Denver l Anschutz Medical Campus. Students who choose to participate in THE PROGRAM do so with the understanding that the University does not oversee, operate or manage this program and will not be liable to the student, family, heirs, or assigns under any circumstances for anything which may arise during the course of this program or during independent travel that may occur after the program has ended.”