The University of Colorado Denver automatically suspends student, Medical Resident and Fellowship travel to countries with an official travel warning or travel health warning and to Sanctioned Nations.
Medical Residents, Fellows and Students may appeal a travel suspension to these countries and regions. The process requires submission of a travel suspension appeal form and pre-departure preparations to put precautionary measures in place to safeguard the health/well- being of students and ensure compliance with U.S. laws and regulations:
US Department of State Travel Warnings
Centers for Disease Control and Preventions Travel Notices
Office of Foreign Asset Control Listing of Sanctioned Nations
Faculty leading or accompanying students may also appeal the travel suspension on behalf or in support of their students. Faculty members preparing such an appeal must include all student travelers in the appeal process. Participating students will be expected to clearly indicate that they have read and will adhere to the processes and directions included in the appeal. The written appeal must clearly address the following items:
- Academic nature and educational value of the international experience and its importance to the student’s degree program
- In case of a warning against ‘non-essential’ travel, please demonstrate that student travel is ‘essential’
- Domestic institutional support
- Host country resources and support
- A Risk and Emergency Management Plan that addresses general types and level of risk, but additionally, this plan must address the specific risk factors that are the basis of the current travel warning, travel health warning or Sanctioned Nation designation.
Please use the Travel Suspension Appeals Form and submit the appeal at least 3 months prior to the departure date. The appeals form provides step-by-step instructions aided to prepare students for international travel while mitigating general and country specific risk factors that increase in unfamiliar environments. The appeals form also provides a list of credible sources of information, which is by no means comprehensive and may be expanded with current news sources and other reliable information you can find.
During any part of your preparations, the International Risk Management Committee (IRMC) is here to assist. We encourage you to contact Alana Jones, Deputy Director, to set up an appointment prior to completing the travel appeal for assistance with the preparations or before officially submitting the appeal.
After the travel suspension appeal has been submitted, the International Risk Management Committee will conduct a review and make recommendations to the Provost. The IRMC may request additional information and may consult with other experts within and outside the University of Colorado Denver. The IRMC will send recommendations to University Legal Counsel before the travel suspension appeal is submitted to the Provost for a final decision. The appeal is evaluated based on the following criteria:
- The level of risk to students’ health and safety and the Risk and Emergency Management and Communication Plan’s ability to mitigate those risks
- The educational value of the activity, institutional support and the importance of the activity to the student’s degree program
- Experience: Undergraduate, graduate, experience of the student; international travel experience of all participants, faculty/staff international experience
- In-country resources including third-party providers, local host, etc. and their ability to provide support, the level of risk they assume, the role they play, etc.
- The political and physical conditions in the country or region
- Manageability of the legal risk to the University
Please submit your completed Travel Suspension Appeal package to the International Risk Management Committee three months prior to the desired departure date. The IRMC will make recommendations to the Provost for final approval within six weeks of receipt of all requested materials.