Prior to developing a web form site, you should develop the content for the web form. Whether you do this on scratch paper at your desk or via some other medium makes no difference. The goal here is to determine the content for the questions, the type of questions, and the order of your questions.
Consider the following when developing your web form content:
- Do I need to collect any patient information covered by the Health Insurance Portability and Accountability Act (HIPAA) Privacy Rule?
- Do I need to collect any student information covered by the Family Educational Rights and Privacy Act (FERPA)?
- Do I need to collect faculty/staff review information?
- Do I need to collect social security numbers?
- Do I need to collect credit card numbers?
If you answered yes to any of the questions above, a SharePoint web form is not the appropriate vehicle in which to collect your information. Sites using SharePoint on the ucdenver.edu domain are public; therefore, we cannot use them as medium to publish or collect private data.
If you answered no to all questions above, a SharePoint web form will likely work for the data you need to collect. Consider the following when developing your web form content:
- What data do I need to collect from my users?
- Do I need to provide multiple choices?
- How can I use drop-down menus, radio buttons, or checkboxes to offer consistent and quick answers?
- Should I include a free-form field enabling users to type in their own content?
- What fields are required?
- In what order should I organize my questions?