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University Web Services (UWS)

University Web Services, University of Colorado Denver

 

 
 
 

View manage content and structure

SharePoint 2010 Page Concepts


There is an administrative side to SharePoint, which is a windows explorer view of all our web sites. Many of the tasks you completed in the front-end view of the website you can also complete in the administrative side.

To view the administrative side of the web site:

  1. Click Site Actions, and then click Manage Content and Structure
    The administrative side of the web site appears.

Manage_ContStruc.png 

The View

The outline on the left side is the tree view of all the universities web sites. University of Colorado Denver is at the top, and all web sites are organized within the university site by category. Your web site is housed within these site files. Seeing the site files in this view provides a great picture of the larger web site, and how all the sites fit together.

NOTE: Although you can see the entire structure of all the web sites for the university, it is likely you only have permission to view and/or edit the files within your web site.

The view on the right shows what is inside the folder highlighted on the right. Every site has a standard set of four folders—Documents, Images, Pages, and Workflow tasks—and then whatever else is added to the site by authorized users. Your site could have just those four folders, or a long list of folders, lists, etc.

Click on the folders in the left pane to view details about their content in the right.

The Functionality

You can perform many of the same tasks performed in the front-end view from this manage content and structure view. Most tasks can be performed both in the left pane, and in the right.

  • Make new pages
    1. Navigate to the Pages folder in the site in which you want to add a page

    2. In the left page, click the drop-down arrow next to Pages, click New, and then click Page
      OR
    3. In the right pane, click the drop-down arrow next to New, and then click Page
      The Create Page window opens

    4. Complete the form, and click Create
    5.  

  • Upload new images
    1. Navigate to the Images folder in the site in which you want to upload a new image

    2. In the left pane, click the drop-down arrow next to Images, click New, and then click Item
      OR
    3. In the right pane, click the drop-down arrow next to New, and then click Image

    4. The Upload Document window opens
    5. Browse for the image you want to upload, and then click OK

    6. NOTE: When you upload an image from the administrative view, you may have to publish the document before you can use it on your pages

             a) In the right pane, click the check box to the left of the image file
             b) Click Actions, and then click Publish

       

  • Upload New Documents
    1. Navigate to the Documents folder in the site in which you want to upload a document

    2. In the left pane, click the drop-down arrow next to Documents, click New, and then click Item
      OR
    3. In the right pane, click the drop-down arrow next to New, and then click Item

    4. The Upload Document window opens
    5. Browse for the document you want to upload, and then click OK

    6. NOTE: When you upload an image from the administrative view, you may have to publish the document before you can use it on your pages

             a) In the right pane, click the check box to the left of the document file
             b) Click Actions, and then click Publish

       

  • Check out/in
    1. Navigate to the Pages folder in the site in which you want to check out/in a page
    2. In the right pane, click the check box to the left of the page
    3. Click Actions, and then click Check Out or Check In
    4.  

  • Publish
    1. Navigate to the Pages folder in the site in which you want to publish a page
    2. In the right pane, click the check box to the lefto fo the page
    3. Click Actions, and then click Publish

NOTE: To get back to the front-end GUI view, navigate to the Pages folder, and then click on any page.
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