University Web Services (UWS)

Step 3: Check-in page

Checking out and checking in the pages and files you work on are very important steps when working on the website. The check in, check out process accomplishes several useful goals.

1. To Check-in a page, select the “Check In” button on the Page contextual menu tab in the Ribbon.
2. From the Edit group in the Page tab, select Check In.
3. The Check In button has a drop-down menu listing additional options. Select Check In after all edits are complete.
   

Manage Content and Structure View

1. From the Manage Content and Structure view, select the Pages folder (on the left) select the checked-out page (on the right) and choose “Check In” from the Actions menu.
   
   

Check-in comments

After selecting “Check In,” you will be prompted to add comments. This is an opportunity to add notes about the changes made on the file. This is an excellent practice and can be very useful when looking at the history of the page. However, adding comments is optional. Comments are not seen by the public; only authorized users

Spell check

New functionality with SharePoint 2010, is when a page is checked-in, the spell check runs automatically. Similar to the spell check tool in Microsoft Word, questionable words will be underlined in red.

1. If spelling errors are found, choose “Cancel” and make corrections before completing the page check-in.
2. Click on the red “Spelling Errors Found” link and the questionable word will open in a dialog box.
   
   
3. Select the appropriate action until all questionable words are addressed.
4. Select “Check In” from the Edit group in the Page menu tab.
5. Select “Continue” to complete the check-in.