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Check in a page

SharePoint 2010 Page Concepts


Checking in pages throughout the editing process is a critical step to web site maintenance in SharePoint. Not only does checking in your page enable other users to view your edits and/or make additional edits to the page, but it also creates a permanent record on the server that you can always restore if/when needed. Use Check In like you use Save in Microsoft Word—every time you make any changes to your page you do not want to lose, Check In.

NOTE: SharePoint does have a Save option, which will save a local copy of your changes. Saving in SharePoint does not enable other users with permissions to your web site to see your changes, and it does not create a permanent record on the server. If something happens to your system and you have only saved your work, you will lose all changes. Therefore, it is good practice to use Check In like you would Save in other applications, and to alleviate using the Save option in SharePoint altogether.

To check your page in:

  1. On the Page tab, Edit group, click Check In

    NOTE: Check In has a drop-down menu with additional options. Although you do not need to activate the drop-down menu to check your page in, you can Discard Check Out if you want to cancel your edits, and you can also Override Check Out if someone else has the page checked out and you need to edit the page.

    The Check In window appears.

  2. In the Comments field, type details about the changes you made to the page

    NOTE: Adding comments is good practice to keep a record of the changes being made to your pages; however, the field is optional. Comments are only seen by other users authorized to make changes to your site, not to the public.

    Check_In_Win.jpg 

    Spell check runs during the Check In process and displays the number of spelling errors found. If no spelling errors are found, go to step 3. If spelling errors are found and you'd like to correct them before completing the Check In process, go to step 3.

  3. Click Continue to complete the Check In process

    OR

  4. Click Cancel

    The page will return to edit mode with spelling errors called out in red. In the Page Headline and Page Subheadline fields, spelling errors will be noted with the statement Spelling Errors Found in red next to the field title. In the Page Content, spelling errors will be underlined in red, similar to other Microsoft applications.

    Spelling.jpg 

  5. Correct spelling errors

         a.   Click Spelling Errors Found for errors in the PageHeadline and
               Page Subheadline field, and then make corrections using the Spell Checker
               window.
         b.   Click in the misspelled words in the Page Content section, and then type
               the correct spelling. The Spell Checker window does not appear for errors
               in the Page Content section.

     

  6. On the Page tab, Edit group, click Check In, and then click Continue to complete the Check In process.

    NOTE: At any time during page editing, you can check the spelling on your page. Put your cursor in text, and in Editing Tolls, Format Text tab, click Spelling

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