The Intranet project team has developed a communication strategy to ensure that the university community is kept abreast of the progress of the Intranet project. The following denotes the high-level communication plans for the project, both for all intranet topics, and by major intranet functionality (internal faculty and staff website, unit managed intranets, and collaborative workspaces).
All Intranet Topics
University Community at large: The university community at large can keep up on the major milestones of all intranet functionality via the university's Today publication, which is sent to all faculty and staff via email each Tuesday and Thursday. Intranet articles linked from the Today publication will direct readers back to this Intranet project site, where all communications will be published.
Intranet Stakeholders: An Intranet-Communications listserv is being set up to share more details about the progress of the project to stakeholders. Targeted stakeholders throughout the university have been determined, and will automatically be added to the Intranet-Communications listserv. Anyone in the university community is welcome to join the Intranet-Communications list if he/she wants to stay tuned with the project at a more detailed level. If interested, request to be added to the Intranet-Communications list for project stakeholders.
Faculty and Staff Internal Website
The Intranet Working Group: The intranet working group, a pool of both faculty and staff from schools, colleges, and departments across both campuses, has helped the intranet project team design the faculty and staff home page, and will continue help as we determine and prioritize the content that will move from the public facing website to our new internal website. The intranet project team communicates with this group via email, and reoccurring meetings.
Unit Managed Intranets (UMI)
UMI Pilot Group: The UMI Pilot group, a pool of both faculty and staff with technical skills from schools, colleges, and departments across both campuses, is piloting the functionality of unit managed intranets for the university. This group provides the project team with its expectations for effective intranets for their particular area, and will help shape the technical functionality of the UMI options rolled out the university at large. The intranet project team communicates with this group via email, reoccurring meetings, and a pilot UMI site in SharePoint 2013.
Details about communication plans specific to the collaborative workspaces functionality of the intranet project will be determined in summer 2013, during the discovery phase of the project.